Publications in Digital Commons include a mailing lists tool for distributing emails about new and upcoming content, calls for papers, and other relevant updates. Each message sent to the list includes instructions for how to unsubscribe. In this article, “subscriber” means a mailing list recipient.

Access the Mailing Lists Tool

From the Configuration page within a series or other publication, select the Mailing lists tab.

If you are an administrator for a series or other publication, you can also click Mailings in the corresponding administrator tools on your My Account page. Repository administrators will see publication administrator tools only if they have been added as administrators for the specific publication.

If you do not have access, contact us for assistance.

Create a New Message

1. Click the New message link in the sidebar and an email form will appear. Enter the subject line and the body of the message, and then click Continue to proceed to the message approval screen.
   
2. Review your message and, if desired, send yourself a test message using the Send a test message to myself link. The message you receive will be identical to what subscribers receive. To make changes, select Edit message. To cancel the message, select Delete message from queue.
   
3. Click Approve message for sending. It will be sent automatically to up to 3,000 recipients.
   Once you give approval, the message cannot be changed.

View or Modify the List of Subscribers

Click the Show subscribers link in the mailing lists sidebar.

• To add a single subscriber, enter the person’s email address in the Add a single address box and click Save. Note that if someone has chosen to unsubscribe, you cannot add that person back to the list.
• To remove a single subscriber, enter the email address in the Unsubscribe an address box and click Save.
• To upload a list of addresses, click the button next to Upload additional addresses to locate the text file on your computer and click Save. Note that the file should list only one valid email address per line.
• To see the current list, click Download current list and open the file with a text editor or Excel.

View Previously Sent Messages

The default mailing lists screen shows previously sent messages and any messages that are currently waiting to be sent or approved. Click the title of a message to view it. You may also reach this screen via the Message list link in the sidebar.