Roles Available in Digital Commons Data

Within Digital Commons Data there are two major User Roles available to your institution to aid in dataset management. These roles are Administrator and Moderator. (A third role, Data Monitor, is only relevant if you subscribe to Data Monitor in addition to Digital Commons Data.) This page provides an overview of the permissions available to these roles, Administrators and Moderators, and how to add/remove these roles from members of your institution.

(A third role, Data Monitor, is only relevant if you subscribe to Data Monitor in addition to Digital Commons Data.) 
 

Permissions Available to an Administrator

• View Institutional Overview Page
• This page shows a list of Datasets, Collections, and Projects hosted on the repository. Is used to navigate to draft datasets.
• Edit and Publish Draft Datasets
• Transfer Ownership of Datasets
• Remove Published Datasets (Leaves a tombstone page)
• Delete Collections
• View Audit Log
• Displays creation, publication, and updates to draft datasets
• Customize homepage by adding collections to homepage
• Manage user permissions
• Receive Request for Access emails sent to authors of restricted access datasets (if enabled)

Permissions available to a Moderator (if enabled)
(Moderation of datasets before publishing is an optional feature. If you would like to enable/disable this feature please contact DC Data support)

• Receive Moderation request emails
• Approve datasets for publication
• Make minor adjustments to datasets prior to publication
• Send datasets back to authors for revision before publication

Account Requirements to be an Administrator or Moderator

For a user to be made an administrator or moderator they have to meet the follow requirements:

• Have an active account in DC Data/Mendeley Data account system
• DC Data cannot create accounts when adding permissions
• The user email address must be on a domain set as an allowed domain for the repository

Adding Administrators and Moderators as an Administrator via UI

Navigate to Admin section of DC Data via the user menu in the top right menu (circle with initials).

Go to Users page; the page looks like screenshot below

Open UserPageDCD.png

Click on Edit button next to user, and a window will pop up for that user (see below)

Open EditUserPageDCD.png

Check boxes for any roles the user requires

Click Update User button

Removing Administrators and Moderators as an Administrator via UI

The same process as above, just uncheck boxes for any permissions that need to be removed